Summary: We are looking for a proactive and detail-oriented Procurement Officer to coordinate international purchases, shipping documentation, regulatory requi...

Job Details

  • Deadline: Oct 16, 2026
  • Company: MyJobMag
  • Location: Kenya

Job Description

About the Role

We are looking for a proactive and detail-oriented Procurement Officer to coordinate international purchases, shipping documentation, regulatory requirements and customs clearance while ensuring timely delivery and compliance.

Key Responsibilities

  • Coordinate import orders, proforma invoices, purchase orders, shipment schedules and supplier follow-ups.
  • Review commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin and other shipping documents for accuracy.
  • Manage Import Declaration Forms, import permits and other regulatory documentation required before shipment and customs clearance.
  • Handle Duty Remission Scheme documentation, approvals, utilisation, reconciliations and closure records.
  • Coordinate clearing agents, freight forwarders, shipping lines, transporters, suppliers and internal departments.
  • Monitor customs entries, duties, taxes, exemptions, bonds and outstanding Kenya Revenue Authority matters.
  • Track shipments and provide timely updates on expected departure dates, expected arrival dates, clearance status, delays and delivery dates.
  • Maintain complete and audit-ready import records for Kenya Revenue Authority, Authorised Economic Operator and post-clearance audits.
  • Monitor clearing, freight, port and transport costs and help prevent demurrage, detention and storage charges.

Qualifications & Experience

  • Diploma or degree in Procurement, Supply Chain Management, Logistics, International Trade or a related field.
  • Minimum three years’ practical experience in procurement, imports and customs clearance in Kenya.
  • Strong working knowledge of the Duty Remission Scheme, Kenya Revenue Authority customs procedures, Import Declaration Forms, customs entries and import documentation.
  • Experience working with clearing agents, freight forwarders, shipping lines and regulatory authorities.
  • Good understanding of International Commercial Terms, import lead times and shipping documentation.
  • Proficiency in enterprise resource planning systems, Microsoft Excel and other Microsoft Office applications.
  • Strong attention to detail, record management, communication and follow-up skills.
  • Experience in the chemical, agricultural or another regulated industry will be an added advantage.

How to Apply

Apply by email: services@myjobmag.co.ke

Application link: Apply for this job