Summary: Senior Officer HR & Operations Officer, AIM (Kisii/Kakamega), Kisii, Kenya

Job Details

  • Deadline: 9th October 2026.
  • Company: BRAC
  • Location: Kenya

Job Description

Senior Officer HR & Operations Officer, AIM (Kisii/Kakamega), Kisii, Kenya

Organization

BRAC

Country

Kenya

Field location

Kisii

Office

BRAC in Kisii

BRAC International (BI), a leading non-profit organization, is

on a mission to empower people and communities facing poverty

illiteracy, disease, and social injustice. Our vision is to create

a world free from exploitation and discrimination, where everyone

has the opportunity to realise their potential. We design proven

scalable solutions that equip people with the support and

confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five

decades has grown to become one of the world's largest

non-governmental organisations (NGOs), reaching over 100 million

people. We started our first international operation by venturing

into Afghanistan in 2002, building on lessons from our work in

Bangladesh to support a nation devastated by war. Currently

operating in 16 countries across Asia and Africa. Born, proven and

led in the Global South, BRAC International brings a unique

Southern perspective and commitment to continuous learning

providing a depth of insight, experience and evidence to meet the

needs of diverse communities with humility and courage across Asia

and Africa. To learn more about BRAC International, please visit

(www.bracinternational.org)

About the AIM Program

The Mastercard Foundation Accelerating Impact for Young Women

(AIM) in Partnership with BRAC is equipping 2 million adolescent

girls and young women (AGYW) with age-appropriate entrepreneurship

employability, and life-skills training, as well as the tools to

start and scale their own businesses. The nine-year program

(2021-2030) applies BRAC's proven model using microfinance, youth

empowerment, agriculture, education and skills development to

improve lives and livelihoods. It currently operates in seven

African countries: Sierra Leone, Liberia, Uganda, Tanzania, Rwanda

Ghana, and Kenya. Based on the AGYW age, needs, and circumstances

AGYW are placed on one of two pathways in the AIM program: an

education pathway or a livelihood pathway.

About the AIM Education Pathway

The AIM Education pathway is designed to increase access to and

completion of quality secondary education for adolescent girls

aged 12-17, across the AIM countries: Ghana, Kenya, Liberia

Rwanda, Sierra Leone, Tanzania, and Uganda. The program seeks to

achieve three core objectives: (1) to empower 400,000 adolescent

girls by increasing their agency, voice, and life skills; (2) to

support adolescent girls to complete at least lower secondary

school; and (3) to improve gender-responsive education in at least

2,000 secondary schools, positively impacting an estimated 2.4

million students.

This AIM education pathway is closely aligned with the

Mastercard Foundation's strategic priorities under its Young Africa

Works initiative, particularly the emphasis on improving the

quality and accessibility of secondary education to better prepare

young people for meaningful work. Through a set of integrated

interventions, AIM Education targets structural and social

challenges that often hinder girls' education—including

financial barriers, inadequate infrastructure, undertrained

teachers, harmful gender norms, lack of community support, and weak

school governance systems.

Job Summary

The AIM Regional HR & Operations Officer role is responsible

for overseeing and optimizing operational efficiency across a

designated AIM Region. The role is designed to strengthen HR

service delivery in recruitment, staff welfare, performance

management, and compliance with human resource policy (HRPP), labor

laws and BRAC International standards and will be responsible for

regional office level operational areas procurement, office

administration, fleet management, in addition to serving as the

primary safety & security focal person for the regional

office.

Major Responsibilities

Recruitment and Onboarding

  • Support recruitment and onboarding process for Branch level

staff and casual staff in the assigned region and maintain an

up-to-date recruitment tracker under the guidance of the Country

Office, in line with recruitment SOPs.

  • Verify statutory documentation (social security registration

national ID) for all new joiners to ensure compliance.

  • Oversee probation reviews for field staff and ensure timely

completion.

Contract and Records Management

  • Track and manage contract start and end dates for field staff

and notify the Country Office HR team in advance of renewals.

  • Maintain databases for casual staff contracts and field office

headcount, and forward reports to the Country Office.

  • Ensure all staff at the field office are enrolled in statutory

and organization's benefits that includes; medical insurance, GLA

GPA and social security for eligible staff.

  • Manage administrative aspects of staff insurance coverage and

benefits.

  • Review and prepare payroll inputs (casual and support staff)

for timely submission to the Country Office.

  • Ensure timely and accurate completion of staff timesheets where

applicable.

HR Information System (HRIS)

  • Provide training and support to field office staff on HRIS

navigation.

  • Maintain staff movement and attendance registers at field

level.

  • Monitor quarterly leave plans, update monthly leave balances

and ensure compliance with leave policies.

Performance Management and Staff

Development

  • Working closely with the Country Office HR team, support the

performance appraisal process by guiding line managers and ensuring

adherence to performance management timelines.

Health, Safety, and Staff Wellness

  • Implement occupational safety and health measures, including

regular workplace checks at field offices ensuring compliance with

occupational safety and health regulations.

  • Report and document any staff-related incidents/accidents to

the Country Office HR.

  • Facilitate staff engagement and wellness initiatives in

collaboration with the Country Office.

Safeguarding and Compliance

  • Promote a culture of safeguarding within all field offices by

ensuring strict adherence to BRAC International's Human Resource

Policies and Procedures (HRPP) and Code of Conduct, and by

integrating safeguarding principles into all HR practices and staff

activities.

Exit Management

  • Ensure smooth completion of staff offboarding, including

clearance processes, exit interviews,and documentation.

OPERATIONS RESPONSIBILITIES

Procurement

Coordinate the development and implementation of regional

procurement plans in alignment

with organization-wide goals and Regional approved budget.

Coordinate the end-to-end procurement process as per

decentralized procurement thresholds

and mandate, including receiving approved Purchase Requisitions

sending out requests for

quotations to enlisted/prequalified suppliers and service

providers, preparing quotation

evaluation summary for Regional Procurement Committee's

sanctioning, purchase order

generation, monitoring and ensuring timely order/contract

performance, and processing

invoice settlement for submission to RAO, ensuring compliance

with internal policies.

Coordinate market research to identify new suppliers, assess

product quality, and secure

competitive pricing for goods and services in line with the

organization procurement policy

and/or guidelines.

  • Maintain accurate procurement records and generate and share

regular reports as required.

Office Administration

Oversee the efficient functioning of Regional and Branch

offices, by ensuring regular

maintenance and repairs to installations and equipment, so as to

have a conducive and safe

working environment.

Coordinate the provision of office supplies and consumables

ensuring adequate stock levels

timely replenishment, and maintaining accurate and up to date

utilisation documentation and

reports.

Supervise administrative staff (where applicable), providing

guidance, training, and

performance feedback.

Fleet Management

Manage the regional vehicle fleet (where applicable). Including

developing and/or

implementing vehicle maintenance schedules to ensure optimal

performance and safety of the

fleet.

Monitor fuel consumption and vehicle usage, identifying areas

for efficiency improvements and

cost reduction.

Safety & Security Focal

Serve as the primary point of contact for all safety and

security matters within the Region, and

act as the main liaison between the outsourced security service

provider and the Region.

Coordinate incident reporting, ensuring timely and thorough

documentation of incidents and

corrective actions.

Experience (Including sector/industry)

At least 2 years of relevant work experience in HR, operations

or administration

Knowledge,Skills and Competencies

  • Bachelor's degree or Advanced Diploma in human resource

management, Business Administration, or related field.

  • Excellent communication, organizational, and interpersonal

skills.

  • Knowledge of labor laws, HR best practices, and HRIS.
  • Ability to work with multiple stakeholders
  • Strong facilitation and presentation skills
  • Capable of working both individually and as part of a team
  • Excellent relationship management skills and ability to

communicate in all forms (written, verbal, negotiation

presentation skills)

  • Ability to prioritize and deal with competing demands to

deliver results

  • Ability to work under pressure and manage tight deadlines
  • Excellent Excel and PowerPoint skills

Specific Educational Qualification

  • Bachelor's degree or Advanced Diploma in a relevant field
  • Human Resource Management, Business Administration, or related

field

Eligibility

Must be legally eligible to work in Kenya

How to Apply

This is an outstanding opportunity to work with BRAC

International. If you feel you are the right match

for the position mentioned above, please follow the application

instructions accordingly

Please submit your resume, including all job assignments in

detail, and cover letter via the

below link: Senior Officer HR & Operations Officer, AIM

Only complete applications will be accepted, and short-listed

candidates will be contacted.

Application deadline: 9th October 2026.

BRAC is committed to safeguarding children, young people and

vulnerable adults, and expects all employees and volunteers to

share the same commitment. We believe every stakeholder and every

member of the communities we work with has the right to be

protected from all forms of harm, abuse, neglect, harassment, and

exploitation -regardless of age, race, religion, and gender, status

as an individual with a disability or ethnic origin. Therefore, our

recruitment process includes extensive reference and background

checks, self-disclosure of prior issues regarding sexual or other

misconduct and criminal records and our values are a part of our

Performance Management System.

BRAC is an equal opportunities employer

Tags

human resource management

human resources management

procurement officer

skills development

youth employment

Skills

HRIS

Communication skills

Procurement

Performance Management

Safety & Security

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