Summary: Personal Secretary Vacancy Law Firm (Nairobi)

Job Details

  • Company: Findojobs
  • Location: Kenya
  • Salary: To be agreed

Job Description

Personal Secretary Vacancy Law Firm (Nairobi)

Emerge Egress Consulting

Nairobi, Nairobi Area

Nominal Salary: To be agreed

Administrative

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Personal Secretary Vacancy – Law Firm (Nairobi)

Emerge Egress Consulting is an HR Management & Training Consulting Firm established in **** and based in Nairobi.

We specialize in Recruitment, Business & Marketing Strategy, and Training Programs across various industries.

We are recruiting on behalf of our client, a reputable law firm, for the position below.

Role Objective

Our client is looking for a highly organized and dependable Personal Secretary to provide executive and administrative support to the firm's department.

Core Duties and Responsibilities

•Manage executives' calendars, appointments, meetings, and travel arrangements.

•Coordinate communication by handling calls, emails, correspondence, and visitor inquiries professionally.

•Prepare, edit, proofread, and organize legal documents, reports, presentations, and other business correspondence.

•Schedule meetings, prepare meeting materials, record minutes, and follow up on action items.

•Maintain accurate filing systems, client records, and confidential documentation in both physical and electronic formats.

•Support client onboarding, document preparation, and other administrative processes within the firm.

•Liaise with clients, courts, service providers, and internal departments to ensure timely execution of assignments.

•Assist with billing administration, timesheet updates, expense records, and other office support functions.

•Monitor deadlines, track outstanding tasks, and ensure timely completion of assignments.

•Provide general administrative support and undertake any other duties assigned by management.

Job Specifications and Qualifications

•Diploma in Secretarial Studies, Business Administration, Office Management, or a related field.

A bachelor's degree will be an added advantage.

•Minimum of 3 years' experience in a Personal Assistant, Executive Assistant, or Administrative Assistant role, preferably within a law firm or professional services environment.

•Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.

•Strong document preparation, office administration, and record management skills.

Key Competencies

•Excellent planning and organizational skills.

•Strong written and verbal communication abilities.

•High level of integrity, professionalism, and confidentiality.

•Exceptional attention to detail and accuracy.

•Ability to prioritize competing tasks and meet strict deadlines.

•Strong interpersonal skills with a client-focused approach.

•Ability to work independently and collaboratively in a fast-paced environment.

Source

Whatjobs_Ppc

Job Function

  • Administrative

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