Summary: Below is the target selection process timeline

Job Details

  • Location: Kenya

Job Description

VISIT

Tenders | MSF Eastern Africa

to download the full tender document

RFP process

RFP planning

Below is the target selection process timeline

Issuance of Request for Proposal - 03.08.2026

Bidders’ confirmation of participation - 13.08.2026

Final questions/ request for clarifications - 20.08.2026

Feedback on clarifications - 27.08.2026

Reception of bids - 07.09.2026

Bidders shortlisting - 14.09.2026

Optional: shortlisted bidders’ interviews - 21.09.2026

Final selection for RFP - 28.09.2026

Confirmation of participation

Bidders deciding to take part in this RFP are requested to send their written confirmation of participation by email to the contact persons by 13th August 2028 at the latest.

Bid submission rules

The bidders must send their responses and related documents by email

msfea-proc-tenders@nairobi.msf.org

by

7th September 2026

at the latest.

Explicit reference must be made to the above RFP reference

By email: in the email subject line

Proposals submitted beyond the above deadline will be rejected and returned to the bidder or discarded.

Bids submitted must remain valid for at least

90

days after submission.

Supplier Response

The bidders are requested to write a specific and concise answer to each of the questions in this RFP and attached Terms of Reference. All questions and answers will be taken into account for the final supplier selection.

It is not permitted that local companies (registered in the country of the project) appear as joint-ventures or associate partners in more than one application.

Request(s) for clarification

Bidders are invited to either submit questions / requests for clarification by email.

Project information visits

No project visit required for this RFP

Requests for clarification

Enquiries for further details on services/goods required are only permitted in writing and no later than

20th August 2026

Confirmation of receipt will be sent by e-mail to all bidders in a circular letter.

Bidders can send their questions to the following e-mail address stating as subject the title of the invitation for tender:

If MSF Spain (Eastern Africa) at its own initiative or in response to a request from a bidder, adds or clarifies information to the RFP, this information may be sent in writing and shared at the same time with all bidders invited to tender.

Response language

The responses and related documents must be submitted in English.

Selection process

Bidders shall submit a technical and a financial proposal separately, in clearly marked separate envelopes or emails. The financial proposal shall be sealed, and no financial information shall be contained in the technical proposals. Both envelopes or digital documents must be submitted per the schedule and contact details detailed in sections 3.1 and 4.3.

First envelope containing the bid for services to be supplied, clearly marked on the outside "TECHNICAL PROPOSAL"

Second envelope containing the original and one copy of the detailed commercial offer, itemized per the technical proposal, clearly marked on the outside "FINANCIAL PROPOSAL"

Only technical Proposals shall be opened on the date of submission. Financial Proposals shall remain sealed until the technical evaluation is completed.

The technical proposal must show that the attached Terms of Reference and their objectives have been fully understood and the proposed methods and resources must match the detailed needs.

In drawing up the technical proposal for the services, the bidder should observe the Terms of Reference and any particular requirements in this document and the below evaluation criteria.

In assessing the technical bids for services, value will be attached to brief, precise and customized statements. The document should be clear, complete and arranged in a readable way. The presentation may include diagrams, tables and graphs as necessary.

Interested candidates should submit

Company profile

Certificate of registration/incorporation

KRA PIN certificate

Valid Tax Compliance Certificate

CR-12 issued in the last one year

Project team Curriculum Vitae

Relevant experience

Detailed workplan detailing their understanding of the job and completion timeline.

Financial proposal/quotation

References from similar assignments

Technical Evaluation Criteria

The technical evaluation of proposals will be conducted based on the criteria below. Bidders must demonstrate a clear understanding of the assignment, relevant technical expertise, and capacity to deliver the project within the required timeline and quality standards.

Criteria

Description

Maximum Score

Understanding of the Assignment

Demonstrated understanding of the project objectives, scope, deliverables, and migration requirements

15

Proposed Methodology & Workplan

Quality, feasibility, and clarity of the proposed implementation approach, project plan, timelines, risk management, and collaboration model

20

Technical Expertise

Proven expertise in React (Next.js), Python, APIs, integrations, Docker, CI/CD, Linux, and system architecture

Experience implementing similar membership systems, portals, ERP integrations, and payment gateway integrations

Team Composition & Qualifications

Qualifications, certifications, and experience of the proposed personnel assigned to the project

10

UI/UX Capability

Demonstrated ability to deliver user-friendly, responsive, and accessible interfaces

Knowledge Transfer & Documentation Approach

Clarity of the proposed approach for handover, documentation, training, and code management

Total

100

Minimum Technical Score

Only bidders achieving a minimum technical score of 75 out of 100 shall be considered technically responsive and eligible for further financial evaluation.

Technical and Financial Evaluation Weighting

The final evaluation of proposals shall be based on the following weighting:

Technical Proposal: 75%

Financial Proposal: 25%

The technical proposal shall be evaluated first. Only bidders meeting the minimum technical score threshold will proceed to the financial evaluation stage.

The financial bids will be assessed on the basis of the total price (not including customs and excise duties, taxes, levies etc. in Kenya after correcting any arithmetical errors and after deducting cost items that, as stated in the request for tender, are not to be included in the assessment.

For the purpose of comparison, the total adjusted price calculated will be converted into one and the same currency Kenya Shilling (Ksh) at the exchange rate of the day.

How to Apply

Apply by email: msfea-proc-tenders@nairobi.msf.org